DTC Promos Inc. Data Privacy Policy

  1. Introduction

Welcome to DTC Promos Inc. We are committed to protecting your personal information and your right to privacy. This Data Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [www.dtcpromos.com.ph], participate in our promotions, or use our services (collectively, the “Services”).

This policy is prepared in compliance with the Republic Act No. 10173, also known as the Data Privacy Act of 2012 (DPA), and its implementing rules and regulations.

Please read this privacy policy carefully. If you do not agree with the terms of this policy, please do not access the site or use our Services.

  1. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the Services includes:

Personal Data You Provide to Us

We collect personal information that you voluntarily provide to us when you:

  • Register on the website.
  • Contact us for inquiries or support.

The personal information we collect may include:

  • Full Name
  • Email Address
  • Mobile and/or Landline Number
  • Date of Birth

Data Collected Automatically

When you access our website, we may automatically collect certain information about your device and browsing activity, such as:

  • IP address, browser type, operating system, pages visited, time spent on pages, and the dates and times of access.
  • We use cookies and similar tracking technologies to track activity on our Services and hold certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Services.
  1. How We Use Your Information

We process your personal information for specific, legitimate purposes. We are committed to ensuring that we only use your data in ways that you would reasonably expect.

For Client Servicing and Business Operations

  • To respond to your inquiries, send proposals, and provide you with information about our services.
  • To prepare, negotiate, and execute service agreements and contracts.
  • For billing, invoicing, and managing client accounts.
  • To maintain business records and strengthen our professional partnership.

 

For Event and Project Management

  • To manage attendee registration, process payments, and confirm attendance for events, workshops, and activations.
  • To send event-related information, including schedules, venue details, reminders, and post-event materials.
  • To facilitate event logistics, such as providing name badges, managing access, and catering to specific needs (e.g., dietary or accessibility requests).
  • To use photographs and video recordings of events for our portfolio, case studies, website, and social media channels to showcase our work.
  • To conduct post-event surveys to gather feedback and generate reports for our clients on event success and demographics.

 

For Recruitment and Talent Management

  • To assess your qualifications and suitability for current or future employment opportunities.
  • To communicate with you regarding your application status, schedule interviews, and provide feedback.
  • To conduct background and reference checks, with your explicit prior consent.
  • To retain your application in our talent database for future opportunities that may match your profile, again with your consent.

For Other Legitimate Purposes

  • To send you newsletters, invitations to future events, and updates about our agency, provided we have your consent to do so.
  • To comply with legal and regulatory obligations, respond to lawful requests from public authorities, and enforce our legal rights.
  1. How We Share and Disclose Your Information

We do not sell your personal information. We may share your information with third parties only in the following situations:

  • We may share your data with third-party vendors, consultants, and other service providers who perform services for us or on our behalf, such as payment processing, data analysis, email delivery, hosting services, and customer service.
  • For promotions or contests co-sponsored by another company, we may share your information with our partners. We will notify you of this at the time of data collection.
  • We may disclose your information if we are required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency), including the National Privacy Commission.
  • In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
  1. Data Security

We have implemented appropriate administrative, technical, and physical security measures designed to protect the security of any personal information we process. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

  1. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. After this period, your personal data will be securely disposed of in a manner that prevents further processing, unauthorized access, or disclosure.

  1. Your Rights as a Data Subject

In accordance with the Data Privacy Act of 2012, you have the following rights:

  1. You have the right to be informed about the collection and processing of your personal data.
  2. You have the right to request a copy of the personal information we hold about you.
  3. You have the right to correct any inaccurate or incomplete data we hold about you.
  4. You have the right to have your personal data erased or blocked from our systems.
  5. You have the right to object to the processing of your personal data.
  6. You have the right to receive your data in a structured, commonly used, and machine-readable format.
  7. You have the right to file a complaint with the National Privacy Commission (NPC) if you believe your data privacy rights have been violated.

To exercise any of these rights, please contact us using the contact details provided below.

 

  1. Children’s Privacy

Our Services are not intended for use by children. We do not knowingly collect personally identifiable information from children. If we become aware that we have collected personal data from a child without verification of parental consent, we will take steps to remove that information from our servers.

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top. You are advised to review this Privacy Policy periodically for any changes.

  1. Contact Us

If you have questions, concerns, or requests related to this Data Privacy Policy or your personal information, please contact our Data Protection Officer (DPO):

Address: Unit 6A Sayoc Building 100 Condominium, 93 Sen. Gil Puyat Ave., Palanan, Makati City, 1235, Metro Manila, Philippines.

Email: ralphlauren.bartolome@dtcpromos.com.ph

Phone: 8892-5842 / 8516-3714

 

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